Pupil collection for schools

Going home takes two ticks.

Ticked Off replaces the walkie-talkies, paper lists and corridor shouting at the end of the day. The room confirms the child, reception checks the code, and every handover is on record.

Book a demo See how it works

Runs in the browser on any phone or tablet. Nothing for parents or staff to install.

The end-of-day problem

The busiest ten minutes of the day run on trust and memory.

Most schools know exactly where every child is at 3pm. By 5.30pm, after clubs, prep and late pick ups, that picture often lives in a teacher's head.

Who asked for them?

A child is sent down because someone at reception said a name. Nobody can prove who it was.

Did they actually leave?

A tick on a paper list is the only record, and the list goes in the recycling.

What about the late ones?

When prep ends, the last few children move between staff with no formal handover at all.

How it works

Pick a service. See it run.

Every Ticked Off service uses the same idea: no child moves on a guess. Choose one to see how it works, step by step.

After-school prep, clubs and activities. Four steps, two of them are ticks.

1
Teacher

Take the register

The teacher ticks each child into prep, club or activity on screen, so the school knows exactly who is in the room.

Room 8 · 14 of 14 present · confirmed 16:02
2
Parent

Ask for your child

At reception, the parent types their child's name and the family password on their own phone. No app to install.

Grace H. · family password accepted
✓
Tick one · the room

The room confirms

The teacher's screen pings. They check the child is ready and release them, and the parent receives a three-letter code for today only.

Code for Grace today
KMR
✓
Tick two · reception

The code must match

Reception sees the child arrive and the code on the parent's phone. Only when the two match does the child go home.

KMR matched · Grace H. collected 17:04
Your words, not ours

Whatever you call prep.

Every school has its own name for the end of the day. Ticked Off uses yours on every screen parents and staff see, so nobody has to learn new words.

PrepAfter school clubHomework timeLate staySupervised studyDetentionActivitiesYour name here
Trusted adults

Grandma's picking up today.

Parents add the people they trust to collect, and say exactly when. The school sees it on the day's list, so nobody is left phoning round.

  • Grandparents, family and friendsEach with a name, relationship and mobile number.
  • Just for one day"Grandma collects on Friday." It shows on that day only.
  • Every week"Sarah's mum takes them to swimming every Wednesday until Easter."
  • Party pick-upsOne parent collecting four friends? Each child's own parent approves it in their account.
Post prep pick up

Running late stays just as safe.

When the room closes, the children still waiting are handed over formally, not just walked down the corridor.

Close the room

The teacher closes prep and chooses where the remaining children are going: reception, the front gate or the car pick-up point.

Sign them over

All waiting children are signed over to the late duty device in one step, with a name and time against the handover.

One final check

Late parents are checked by code, or on sight by the member of staff on duty, and that choice is recorded too.

Every step on record

If anyone ever asks, you have the answer.

Every request, release, code match and handover is time-stamped with the member of staff involved. Your safeguarding lead can look back at any afternoon in seconds.

Register confirmed · Room 8 · 14 present
Grace H. requested by father at reception
Released by room · code issued
Code KMR matched · collected
Prep closed · 3 signed over to late duty
Arjun P. collected · on sight by late duty
Safeguarding

Designed to sit inside your safeguarding policy.

Ticked Off follows the way schools already manage collection under KCSIE and the EYFS framework, and gives your DSL a record to prove it.

A model policy, ready to adapt

Every school gets a "Collection of Pupils" section to drop into its safeguarding and child protection policy: authorised adults, the two-tick check, late and non-collection, and what to do if the system is down.

Your data, your rules

Your school is the data controller and we act as your processor under a written data processing agreement. Records are kept for as long as your policy says, and no more.

Suppliers who know the rules

Our team hold enhanced DBS checks, and we never have unsupervised contact with pupils. Any visit for training or set-up follows your visitor procedure.

Why schools choose it

Built with a working prep school, for the way schools actually run.

Nothing to install

Parents, teachers and reception use the phones and tablets they already have, in the browser.

No photos of children

Identity is proved with a family password and a daily code, not by taking pictures of pupils.

Data kept in the UK

Records are stored in a London data centre and handled in line with UK GDPR.

Parents choose their alerts

Parents can set alerts for the afternoon, so nobody is left waiting at reception.

Works for every setting

Prep, clubs, activities and late stay all use the same two-tick flow.

Quick to learn

If a teacher can take a register on a phone, they can run Ticked Off on day one.

Beyond the school gate

The same system, wherever children go.

Coming soonMinibus runs

Morning runs into school and the evening return journey, with each child ticked on and off the bus and parents told when they have arrived.

Coming soonAway fixtures

Know who travelled, who came back on the coach and who went home with a parent from the away ground.

Plans and pricing

Start simple. Switch more on when you're ready.

Every plan includes the full safeguarding record, staff logins, set-up and training. One monthly price per school, whatever your size. No contract: cancel anytime.

See what each plan works out at per pupil. The price stays the same whatever your size.

Essentials

The office runs collection. No parent accounts to set up.

£49
per school, per month
Cancel anytime
  • Registers for prep, clubs and late stay
  • Office requests the release, the room confirms it
  • Office confirms every hand-over
  • Late pick-up hand-over to the duty device
  • Full audit trail and staff logins
  • Model collection policy
Book a demo
Most popular

Parent Connect

Parents ask for their own child. Saves the office the most time.

£99
per school, per month
Cancel anytime
  • Everything in Essentials, plus
  • Parent accounts and family passwords
  • Parents request collection from their phone
  • Three-letter code checked at reception
  • Trusted adults: grandparents, clubs, parties
  • Alerts to parents when their child is collected
Book a demo

Complete

For schools with a busy car line at the end of the day.

On request
monthly, per school
Cancel anytime
  • Everything in Parent Connect, plus
  • Car line check-out by number plate Soon
  • Children called forward as each car arrives
  • Priority support
Book a demo

Add-ons

Add to any plan, whenever you need them.

Away fixtures and sports days Soon

Coach registers out and back, and parents collecting at the venue.

Price on request
School trips Soon

Head counts on and off the coach, at every stop of the day.

Price on request
Minibus runs Soon

Morning and after-school routes, with children ticked on and off at each stop.

Price on request
Emergency roll call Soon

Who is still on site right now, for fire drills and evacuations after the school day.

Price on request
MIS sync Soon

Pupils and families kept up to date from your school's management system.

Price on request
Your own web address

Run Ticked Off on your school's domain, e.g. collect.yourschool.co.uk.

Price on request

Prices exclude VAT. Billed monthly, no contract, cancel anytime. Clubs and wraparound providers: ask about club pricing.

Questions from schools

Safeguarding and security, answered.

The questions heads, bursars and safeguarding leads ask us first. If yours isn't here, ask us in your demo.

Every school

Who can see pupils' names?

Only authorised staff, signed in on school devices. Parents never see a list of children, not even their own child's record. They type their child's name themselves, and it has to match exactly.

Can the staff screens be opened from outside school?

Yes, unless you'd rather they couldn't. If your school asks, we lock staff screens to your own school computers. Either way, every member of staff has their own login, set by your admin, and signs in with two-factor authentication every time, using an authenticator app or a sign-in link sent to their email. Every sign-in and sign-out is recorded, and staff are signed out automatically at the end of the school day.

Is there a record if something is ever questioned?

Yes. Every register, request, release, code match and handover is time-stamped with the member of staff involved. Your DSL can look back at any afternoon in seconds.

Where is the data kept, and who owns it?

Records are stored in a London data centre and handled in line with UK GDPR. Your school is the data controller and we are your processor, under a written data processing agreement. That means your school decides how long records are kept, not us. We recommend keeping collection records long term, because a safeguarding question can come up years later.

Do you take photos of children?

No. We never take or store pictures of pupils. With Parent Connect, the adult collecting proves who they are with the family password and a daily code.

Are your team DBS checked?

Yes. Everyone at Ticked Off who works with schools holds an enhanced DBS check, and we never have unsupervised contact with pupils. We're happy for your school to verify this through the DBS Update Service before any visit.

What happens if the internet goes down?

Your model collection policy includes a manual fallback, so collection carries on safely using your existing procedure until the system is back.

Does it replace our safeguarding policy?

No. It supports it. Every school gets a model "Collection of Pupils" section to adapt and drop into its own safeguarding and child protection policy.

Do parents or staff need to install an app?

Parents don't need to install anything. Ticked Off runs in the browser on the phones, tablets and computers you already have. Staff confirm each sign-in with an email link or an authenticator app. If your school would like parents to have the same extra check, we can switch it on for them too.

With Parent Connect

How do you know the person collecting is allowed to?

With Parent Connect, three things have to line up. The adult gives the child's name and the family password, which the school gives each family by letter, in person or by email, whichever it prefers. The room releases the child. Then reception checks the three-letter code on the collector's phone before the child leaves. Trusted adults can only be added from the parents' account, using the family password.

What if someone else learns a family password?

A password on its own can't take a child out of school. The room still has to release the child, and reception still has to see the child and match the code on the collector's own phone. Your school decides how passwords reach families: by letter, in person or by email.

Book a demo

See Ticked Off running in 20 minutes.

We will walk you through a real afternoon, from register to the last late pick up, using three phones on the table.

  • A live walkthrough for your head, business manager or DSL
  • How it would fit your prep, clubs and late stay
  • No obligation, and no sales follow-up you didn't ask for